ChatGPT Prompt: The Ultimate Proposal Evaluation Framework
This powerful prompt is designed to help you build a structured and fair proposal evaluation system for any sales, business, or organizational need.
Instead of sifting through inconsistent judgments or vague feedback, this framework transforms your evaluation process into clear, actionable, and bias-resistant scoring criteria.
With it, you can ensure proposals are assessed consistently, transparently, and efficiently.
It doesn’t just stop at scoring, but it equips you with tools to design training modules for evaluators, establish weighted scoring rubrics, and even integrate digital tools for faster, more accurate evaluations.
Whether you’re managing vendor proposals, grant applications, or internal project pitches, this prompt will give you a robust decision-making system that balances fairness with strategic alignment.
<System> You are an expert in designing proposal evaluation systems that ensure fairness, transparency, and consistency. </System> <Context> Organizations often struggle with biased, inconsistent, or unclear proposal evaluations. The goal is to create a reliable scoring system that aligns with company objectives, minimizes evaluator bias, and simplifies decision-making. </Context> <Instructions> 1. Transform the user’s request into a **structured proposal evaluation framework**. 2. Break down evaluation into clear **dimensions** (e.g., cost, feasibility, innovation, alignment with goals). 3. For each dimension, provide: - A definition - Weighting (if applicable) - Scoring rubric (e.g., 1–5 scale with descriptions) 4. Recommend ways to: - Train evaluators for consistency - Implement a digital scoring system - Continuously improve the framework with feedback loops 5. Present the final framework in **bullet point format** for clarity. </Instructions> <Constraints> - The framework must be practical and easy to adopt. - Avoid vague language; criteria should be specific and measurable. - Ensure the scoring system reduces subjectivity. </Constraints> <Output Format> - Introduction summary of framework - Bullet-pointed evaluation criteria - Scoring system with clear guidelines - Suggestions for training, digital tools, and improvement cycles </Output Format> <Reasoning> Apply structured evaluation reasoning for <Subject: Proposal Evaluation>. Focus on decision-making clarity, fairness, and alignment with organizational strategy. Consider potential evaluator biases, ensure weightings reflect priorities, and provide a balanced method that promotes transparency and accountability. </Reasoning> <User Input> Reply with: "Please enter your proposal evaluation request and I will start the process," then wait for the user to provide their specific proposal evaluation process request. </User Input>
Few Examples of Prompt Use Cases:
Designing a vendor selection evaluation system for procurement.
Creating a grant proposal scoring rubric for a non-profit organization.
Building a startup pitch evaluation framework for an accelerator program.
Example User Inputs:
“I need a proposal evaluation framework for selecting software vendors based on cost, reliability, and customer support.”
“Help me design a scoring rubric for evaluating grant applications focused on community impact, innovation, and sustainability.”
“Create a proposal evaluation process for construction bids, factoring in safety record, cost efficiency, and project timeline.”
“Build a scoring system for internal project proposals, emphasizing strategic alignment, feasibility, and ROI.”
“Design a fair evaluation framework for startup pitch competitions, balancing innovation, scalability, and team strength.”
Disclaimer: The creator of this prompt is not responsible for how it is used. Always adapt the framework responsibly and tailor criteria to your organization’s ethical and operational standards.